Exhibitor Information
The Brockport Summer Arts Fest will be held August 9 & August 10, 2008 in Brockport, NY. Located 20 minutes from Rochester on the banks of the Erie Canal, the Brockport Festival features 100 artists, music, food, wine tasting, Cool Kids activities and the popular Duck Derby. It is hosted by the Brockport Integrated Service Clubs Organization.
The Brockport Summer Arts Fest is produced by The Springut Group.
Timeline
March 17 – Final postmark date for application
April 30 – Final postmark date for late application with late fee ($25)
May 27 – Acceptance notices mailed
June 1– Last postmark date to cancel with refund
July 1 – Exhibitor packets mailed
August 9 – Set-up for festival starting at 6:00 am
August 9 – The Brockport Summer Arts Fest 10 am - 6 pm
August 10 – The Brockport Summer Arts Fest 10 am - 5 pm
How to reach us
The Springut Group
Phone: 585-244-0951
Fax: 585-473-6177
Mailing Address: 97 Park Avenue, Suite C, Rochester, NY 14607
E-Mail: artistinfo@rochesterevents.com
Website: www.rochesterevents.com
Fees
- Fees must be sent with your application in the form of checks or money orders made payable to The Springut Group or to the show(s) to which you are applying.
- The application fee for each festival is $25. This should be a separate check and will be deposited upon receipt. If applying to both festivals, you should combine these fees on one check.
- Booth fees vary by category and will be filled out on your application or can be obtained by calling. Applications mailed after March 17 must include a late fee (see timeline). This check (or checks) will be deposited upon acceptance to the festival. Others will be returned. There will be no refunds after June 1.
How to apply
Applications need to include all information on application form, including signed release form. Also include:
- $25 application fee
- Booth fee
- #10 self-addressed stamped envelope with 58c postage(or current postage for 2 ounce mailing)
- 4 photographs or slides showing close-ups of your booth and products
- See below for application forms and site registration information
Sales Tax
You are required to collect sales tax of 8% or 4% for clothing. (Check before festival for any changes in this rate.) You must have and display a Certificate of Authority for New York State. This form can be obtained by any of the following: 1) visit the NYS website www.tax.state.ny.us (you are looking for the form DTF-17); 2) call the fax-on-demand hotline #1-800-748-3676, use the code 11003; 3) call 1-800-225-5829; 4) write to NYS Dept. of Taxation, Taxpayer Assistance Bureau, Albany, NY 12227 attn. Sales Tax Correspondence. We must have your sales tax number on file before the festival.
Booth spaces
Booth spaces are 10’ x 10’. Double booths are available for twice the cost of a single. You may request a general or specific location, but NO GUARANTEES are made that you will be assigned that space. Space assignments are final. You must provide your own tent, tables, etc. Spaces at Park Ave are on both sides of the street from the curb back, over the sidewalk. Many spaces are not level, SO YOU NEED TO PROVIDE LEVELERS. Spaces at Brockport are back-to-back down the middle of Main Street. Be prepared for any kind of weather, with appropriate rain covers, tie-downs (Park Ave only) and weights. All tables must be draped to the ground. Boxes and packing crates may not be visible.
Rules
Your exhibit must be on display for all festival hours with someone present at all times. Failure to do so will result in your rejection from all further SGI shows. In case of an emergency, notify your Block Captain immediately.
You MUST display your registration certificate in the upper front right-hand side of your booth. You must also display your Certificate of Authority and wear your provided nametag.
All items in your booth must be consistent with the slides or photos submitted with your application and with the descriptions on your application. SGI has the right to require that any other items be immediately removed from the show.
Categories
(EA) ARTIST EXHIBITORS — For artists such as caricaturists or those selling recordings of their own music.- (EB) BUSINESS EXHIBITORS — For a limited variety of businesses. These may not compete with any artist category.
- (EK) KIDS’ EXHIBITORS — For children’s activities, such as face painting, wax hands and sand art.
- (EM) MEDIA EXHIBITORS — For radio stations, newspapers, etc.
- (EP) PRODUCT EXHIBITORS* — For packaged food items produced by the exhibitor, such as mustards, vinegars, jams, sauces and fudge, handmade body care products such as oils and soaps, and other items such as handmade potpourri, candles, etc.
- *PRODUCT EXHIBITORS (EP) in the following two categories will be judged for a first place ribbon and prize in each - Packaged Food and Body Care.
Rules & Application
2008 Festival Applications must be made using our paper-based form, which you can download from here:
Brockport Summer Arts Fest Exhibitor Application (PDF file)
Festival Information (rules, etc.) (PDF file)
If you would like to provide digital photos instead of slides, or if you would like to be listed on our web site,
please register on our site.
Important: Registering on our site does not replace applying using our paper-based application form.
